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Eleonore Simonin   Invoice Design   September 28, 2018

an indication of items subject to GST at 5% or HST at the appropriate provincial rate or that the items are exempt and either the total amount of GST/HST charged or a statement that the GST/HST is included and the total rate of tax if applicable an indication of items subject to PST (also known as RST) at the provincial rate or that the items are exempt and either the total amount of PST charged or a statement that the PST is included and the total rate of tax.

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Madeleina Desbois   Invoice Design   August 16, 2018

Electronic invoices encourage organizations to discontinue the use of paper invoices replacing them with a digital version of an electronically-generated tax document which has the same legal validity as the traditional version and preserves a faithful record of all commercial transactions. In this way the entire billing process can be administered electronically. However it is important to remember that amount of Value Added Tax must be included on every Invoice.

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Nichole Potier   Invoice Design   August 16, 2018

Duplicate Invoices With so many invoices being sent to the AP department you are guaranteed to have a few duplicate invoices. Sometimes this could be someone trying to commit fraud but sometimes this could be a genuine mistake. A few common mistakes that can cause duplicate payments include typographical errors such as:

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Eleonore Simonin   Invoice Design   August 15, 2018

Electronic invoices encourage organizations to discontinue the use of paper invoices replacing them with a digital version of an electronically-generated tax document which has the same legal validity as the traditional version and preserves a faithful record of all commercial transactions. In this way the entire billing process can be administered electronically. However it is important to remember that amount of Value Added Tax must be included on every Invoice.

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Eleonore Simonin   Invoice Design   August 15, 2018

IMS now routes each invoice to be coded and authorised by the correct individual. Some invoices are automatically sent by IMS and others are routed by the AP clerk If the system is not entirely confident of this selection the AP user will initiate the distribution of the invoice to the procurer for authorisation. If they do not have the correct sign-off limit IMS determines the appropriate individual to forward it to until final approval is achieved.

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Nichole Potier   Invoice Design   August 15, 2018

The new invoice processing solution has considerably automated the AP department this is resulting in an increase in control over the process. At the end of each month the ERP system produces an AP Log report that lists all the invoices that are with the business users. It is expected that the slicker and faster process will lead to a considerable reduction in the number of items on this log.

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Fifine Renaud   Invoice Design   August 14, 2018

Dont Forget: Youre a Designer - must be professional Imagine this youre at an expensive restaurant. Every detail is perfect: the food was fantastic the service excellent and the atmosphere rich and plush. Then you receive the bill which is printed on cheap paper with low-quality ink. What would you remember about this experience?

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Nichole Potier   Invoice Design   August 14, 2018

One of the key strengths of the automated invoice processing operation is the tight integration between their finance system and IMS. This is based on a transfer of Shared Reference Data that happens nightly that ensures each system contains the most up to date information e.g. PO numbers GL codes and new vendors.

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