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Lorraina Quere   Invoice Design   October 21, 2018

Numbers and Numbers and Records and Books - must be trackable Referring to "invoice #9048" rather than "That invoice I sent you last month I think on a Tuesday" is much easier to track for both you and your client. Assign numbers to your invoices systematically consistently and chronologically. Some people number their invoices by year (for example 2009043 would be the 43rd invoice of 2009). You could also specify a code for the project. For example ABC06 would be the 6th invoice for the ABC project that youre currently working on. Having an invoice and project numbering system keeps everything in line.

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Fifine Renaud   Invoice Design   October 18, 2018

Youll also need your company name your name address telephone number and email address. If they have any questions about the charges contacting you should be as easy as possible.

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Nichole Potier   Invoice Design   October 15, 2018

In order to comply with regulations and ensure that an electronic invoice has the same legal validity as a paper invoice the corresponding electronic document must contain the same mandatory fields as any other invoice must be signed with an electronic signature based on a recognized certificate and must be sent from one computer to another with the parties mutual consent. This combination of factors provides a Telematic Invoice with sufficient reliability so as to indisputably guarantee its integrity and the authenticity of its origin.

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Francene Besson   Invoice Design   October 15, 2018

One of the key strengths of the automated invoice processing operation is the tight integration between their finance system and IMS. This is based on a transfer of Shared Reference Data that happens nightly that ensures each system contains the most up to date information e.g. PO numbers GL codes and new vendors.

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Emeraude Costa   Invoice Design   October 15, 2018

The recent publication of Ministerial Mandate number EHA/962/2007 defines the elements necessary for converting paper invoices into their electronic equivalent establishing that the digitalization process must guarantee that the result is a faithful reproduction of the original paper document and that the digitalization device (scanner) must produce the image along with a Qualified Electronic Signature (as defined in Directive number 1999/93). The process through which this is accomplished is designated as "Certified Digitalization."

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La Verne Paillard   Invoice Design   October 15, 2018

Duplicate Invoices With so many invoices being sent to the AP department you are guaranteed to have a few duplicate invoices. Sometimes this could be someone trying to commit fraud but sometimes this could be a genuine mistake. A few common mistakes that can cause duplicate payments include typographical errors such as:

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Eleonore Simonin   Invoice Design   October 15, 2018

If you are a new businesses and need to issue official business documents like invoices receipts purchase orders and the like. It is not easy to come up with an appropriate format or template in a few minutes. Fortunately the internet has been providing information such as finding a good invoice example.

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Madeleina Desbois   Invoice Design   October 15, 2018

Electronic invoices contain all of the information required in a traditional paper invoice in an encrypted format including data on the sender and recipient such as their name and Tax ID number the date of the invoice the senders legal address the amount of the invoice and the percentage and amount of VAT among other information.

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Emeraude Costa   Invoice Design   October 15, 2018

This company is one of the largest drinks companies in Europe formed in April 2004. They are part of the largest wine company in the world and a leading producer and exporter of wine from the USA Australia and New Zealand. The company has a strong portfolio of brands from the wine cider fortified wine wine-style drinks and bottled water categories. Their Accounts Payable (AP) department consisted of 13 people processing in the region of 180000 invoices per year from suppliers across Europe. Invoices need to be approved by 250 individuals from 3 offices in the UK 11 depots and 2 manufacturing plants in addition to users in mainland Europe.

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