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Madeleina Desbois   Invoice Design   October 07, 2018

Dealing with this volume in a manual operation was causing several problems. Invoice processing was extremely paper intensive; a considerable amount of time and effort was spent data inputting chasing paper invoices and filing. It was often difficult to locate invoices and the AP team would waste time contacting the business users to trace invoices. This resulted in a lack of efficiency and a lack of control over the process. There had also been an issue of making a number of duplicate payments.

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Angelette Lavergne   Invoice Design   October 13, 2018

Missing or Incorrect Line Data Incorrect or missing line data can include incorrect numbers or the wrong price on the invoice. This can cause a lot of problems for the AP team as they would need to solve this discrepancy before the invoice gets paid. Correcting the problem on these invoices manually will be very time consuming for AP staff as they will need to find out where the mistake is and what the correct data should be.

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Coletta Jung   Invoice Design   October 13, 2018

One of the key strengths of the automated invoice processing operation is the tight integration between their finance system and IMS. This is based on a transfer of Shared Reference Data that happens nightly that ensures each system contains the most up to date information e.g. PO numbers GL codes and new vendors.

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Lissette Boulanger   Invoice Design   October 13, 2018

Their Details and Yours - must be complete This is basic stuff but you cant afford to forget it. In addition to the clients address make sure to include the name of the clients contact person who handles your account! A company with three employees can figure out what youre doing; but in big companies invoices get misplaced especially if theres confusion over who belongs to which project.

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Coletta Jung   Invoice Design   October 13, 2018

Missing or Incorrect Line Data Incorrect or missing line data can include incorrect numbers or the wrong price on the invoice. This can cause a lot of problems for the AP team as they would need to solve this discrepancy before the invoice gets paid. Correcting the problem on these invoices manually will be very time consuming for AP staff as they will need to find out where the mistake is and what the correct data should be.

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Fifine Renaud   Invoice Design   October 13, 2018

Youll also need your company name your name address telephone number and email address. If they have any questions about the charges contacting you should be as easy as possible.

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Lissette Boulanger   Invoice Design   October 13, 2018

Missing or Incorrect Line Data Incorrect or missing line data can include incorrect numbers or the wrong price on the invoice. This can cause a lot of problems for the AP team as they would need to solve this discrepancy before the invoice gets paid. Correcting the problem on these invoices manually will be very time consuming for AP staff as they will need to find out where the mistake is and what the correct data should be.

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Coletta Jung   Invoice Design   October 12, 2018

Furthermore these regulations state that electronic invoices can be transcribed on paper including the graphic marks certifying their authentication produced according to PDF 417 specifications as set forth in Resolution number 2/2003 of February 14th of 2003 by the General Board of the State Tax Administration Agency covering specific aspects related to telematic billing.

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