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La Verne Paillard   Invoice Design   October 13, 2018

Invoice example With GST & PST An invoice not only shows the customer or client how much money is due but provides tax information in some countries multiple taxes may apply for example in Canada it is required to put the Suppliers identification numbers for GST and QST taxes purposes. Whenever a taxable sale is made the customer must be informed that GST and QST are added to the selling price. As there are no standard invoices required by law for this purpose you must indicate the amount of the taxes on the cash register receipt; on the invoice or contract remitted to the customer. If you choose to indicate the GST and the QST the amounts must be stated clearly.The European Union requires a VAT (value added tax) identification number on invoices between entities registered for VAT.

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Maree Humbert   Invoice Design   October 05, 2018

Proforma invoices basically contain much of the same information as the formal quotation and in many cases can be used in place of one. It should give the buyer as much information about the order as possible so arrangements can be made efficiently. The invoices inform the buyer and the appropriate import government authorities details of the future shipment; changes should not be made without the buyers consent.

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Moreen Picot   Invoice Design   October 05, 2018

Another outcome is an increase in efficiency; the AP department can instantly find an invoice without having to waste time chasing the business users. With approximately 70% of the invoices now matching the PO immediately a considerable amount of invoices only require scanning after which the process is entirely automated. This efficiency has directly resulted in a reduction in the number of people required in the Accounts Payable department; before the system was installed the team consisted of 13 people and there have been reductions in headcount as the AP manager substantiates:

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Clarette Lepage   Invoice Design   October 05, 2018

These mistakes can lead to higher costs within the AP department and the company as a whole but investing in an Invoice Management Solution could help to reduce the amount of time manually keying information into the finance system; as well as significantly lowering the amount of duplicate invoices that dont get noticed.

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Coletta Jung   Invoice Design   October 05, 2018

Most people spend hours on their website design business cards and resumes but then use a template for their invoice. The invoice is your last contact with your client and it should share the attention to detail branding and style of your other elements. By creating a beautiful clear invoice you are saying that you care about the little details. Most importantly make sure you have all the necessary information. Make sure there are no spelling mistakes and that your spacing is consistent. Customize your invoice as much as you can. Your logo is a must but colors and a style that match your other branding items will make it a joy to pay (well as much as is possible).

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Moreen Picot   Invoice Design   October 05, 2018

No PO number Invoices that arrive in AP without a PO number can be very problematic which can take the team a lot of man-hours to manually process them. AP may receive non-PO invoices when a supplier has provided products or services to the buyer without receiving a purchase order. Many different challenges can arise when processing non-PO invoices which may include difficulty identifying the purchaser and original authoriser - making the approval process lengthy and a higher risk for errors.

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Eleonore Simonin   Invoice Design   October 05, 2018

All invoices regardless of the way in which they are sent (whether on paper or in electronic format) must include a series of mandatory fields. Article 6 of Royal Decree number 1496/2003 Spanish law which regulates the content of an invoice establishes these fields as:

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Coletta Jung   Invoice Design   October 05, 2018

Most people spend hours on their website design business cards and resumes but then use a template for their invoice. The invoice is your last contact with your client and it should share the attention to detail branding and style of your other elements. By creating a beautiful clear invoice you are saying that you care about the little details. Most importantly make sure you have all the necessary information. Make sure there are no spelling mistakes and that your spacing is consistent. Customize your invoice as much as you can. Your logo is a must but colors and a style that match your other branding items will make it a joy to pay (well as much as is possible).

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