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Fifine Renaud   Invoice Design   October 18, 2018

An electronic invoice (also called an e-invoice or eBill) is the result of a billing method that doesnt require a paper copy as a backup in order to demonstrate its authenticity. For this reason an electronic invoice functions as a software-generated file which compiles the information related to a commercial transaction its payment and corresponding tax obligations.

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Tallis Simon   Invoice Design   October 10, 2018

Another outcome is an increase in efficiency; the AP department can instantly find an invoice without having to waste time chasing the business users. With approximately 70% of the invoices now matching the PO immediately a considerable amount of invoices only require scanning after which the process is entirely automated. This efficiency has directly resulted in a reduction in the number of people required in the Accounts Payable department; before the system was installed the team consisted of 13 people and there have been reductions in headcount as the AP manager substantiates:

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Nichole Potier   Invoice Design   August 30, 2018

Invoices are just part of the picture that mirrors the companys image and business standing. A successful business will have a good template that has all the details. The important details are of the company the buyer and the shipment. There should be the logo and contact details of the company on the very top of an invoice. This should be followed by details of the buyer and the destination of the shipment. The details of the shipment should clearly outline what it consists of the quantities as well as the unit cost of each item. This should be followed by the cost of the purchase other costs any tax that has been included and lastly the total cost of the shipment.

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Moreen Picot   Invoice Design   August 18, 2018

When a buyer asks for a quotation the seller should always provide a pro-forma invoice. A pro-forma invoice is an invoice sent in advance of the commercial invoice which is the final bill that the buyer agrees to pay. Some of the advantages of pro-forma invoice to the importer include to show to his government for foreign currency allocation opening letters of credit and most importantly to have a detailed information on the transaction that can help him plan. An accurate and professionally submitted pro forma-invoice can help buyers to make a decision and agree to the quotation.

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Lorraina Quere   Invoice Design   August 17, 2018

Some people also welcome testimonials; for example by adding "Let us know how we did. Write a testimonial and sent to... " If youre building your websites testimonials page or want to complete the feedback loop this is a great way to get clients to give feedback on your work. If they have suggestions for making the process smoother its also a great opportunity for you to improve.

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Ninon Doucet   Invoice Design   August 17, 2018

Youll also need your company name your name address telephone number and email address. If they have any questions about the charges contacting you should be as easy as possible.

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Madeleina Desbois   Invoice Design   August 17, 2018

Furthermore the document includes an electronic signature which is generated using a digital certificate that has been provided to the sender of the invoice by a Tax Agency-approved certificate company. This combination of factors provides a Electronic Invoice with sufficient reliability so as to indisputably guarantee its integrity and the authenticity of its origin.

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Maree Humbert   Invoice Design   August 17, 2018

Duplicate Invoices With so many invoices being sent to the AP department you are guaranteed to have a few duplicate invoices. Sometimes this could be someone trying to commit fraud but sometimes this could be a genuine mistake. A few common mistakes that can cause duplicate payments include typographical errors such as:

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Maree Humbert   Invoice Design   August 16, 2018

Dont Forget: Youre a Designer - must be professional Imagine this youre at an expensive restaurant. Every detail is perfect: the food was fantastic the service excellent and the atmosphere rich and plush. Then you receive the bill which is printed on cheap paper with low-quality ink. What would you remember about this experience?

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