Angelette Lavergne Invoice Design September 21, 2018 19:49:31
Some people also welcome testimonials; for example by adding "Let us know how we did. Write a testimonial and sent to... " If youre building your websites testimonials page or want to complete the feedback loop this is a great way to get clients to give feedback on your work. If they have suggestions for making the process smoother its also a great opportunity for you to improve.
These mistakes can lead to higher costs within the AP department and the company as a whole but investing in an Invoice Management Solution could help to reduce the amount of time manually keying information into the finance system; as well as significantly lowering the amount of duplicate invoices that dont get noticed.
Invoice example With GST & PST An invoice not only shows the customer or client how much money is due but provides tax information in some countries multiple taxes may apply for example in Canada it is required to put the Suppliers identification numbers for GST and QST taxes purposes. Whenever a taxable sale is made the customer must be informed that GST and QST are added to the selling price. As there are no standard invoices required by law for this purpose you must indicate the amount of the taxes on the cash register receipt; on the invoice or contract remitted to the customer. If you choose to indicate the GST and the QST the amounts must be stated clearly.The European Union requires a VAT (value added tax) identification number on invoices between entities registered for VAT.
If you are permitted to submit your invoice via email then it is useful to convert the invoice into PDF format so that it cannot be altered. There is a free PDF creator which you can use at PDFCreator. This creates a PDF file from any application which can then be emailed to the client. Better off if you can use a software system it will automatically generate invoice in PFD format you can also email it straight away from within the a software program.
Your invoice should be prompt so that you can get paid by your clients on time while invoicing is not a fun task its a necessary one: by keeping clients informed of your expectations you will get paid punctually and reinforce your professionalism. After going over some best practices for creating invoices I will review some great (and not so great) invoicing practices so that you can spend less time creating invoices and more time doing the things you love!
One of the key strengths of the automated invoice processing operation is the tight integration between their finance system and IMS. This is based on a transfer of Shared Reference Data that happens nightly that ensures each system contains the most up to date information e.g. PO numbers GL codes and new vendors.