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Invoice Template Microsoft Works Sales Form Discount Percentage Word Processor

Invoice Template Microsoft Works Sales Form Discount Percentage Word Processor

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Lorraina Quere   Invoice Design   October 12, 2018 10:45:24

Automating as many processes as possible through an integrated solution which optimally manages these tasks results in a directly proportionate decrease in opportunities for human error while increasing the opportunities for savings and improved efficiency. Even collections can be managed automatically sending the corresponding overdue notices as certain pre-defined thresholds are reached.

Paper Invoices Many AP departments receive thousands and thousands of paper invoices per year which will need to be manually keyed into a finance system. This process is very slow inefficient and costly. It is very easy to lose or misplace important paper documents when handling them manually but with an automated invoice processing solution all documents can be stored electronically. The AP team will be able to retrieve invoices instantly meaning no more time will be wasted searching for invoices in filing cabinets or folders.

Automating as many processes as possible through an integrated solution which optimally manages these tasks results in a directly proportionate decrease in opportunities for human error while increasing the opportunities for savings and improved efficiency. Even collections can be managed automatically sending the corresponding overdue notices as certain pre-defined thresholds are reached.

Paper Invoices Many AP departments receive thousands and thousands of paper invoices per year which will need to be manually keyed into a finance system. This process is very slow inefficient and costly. It is very easy to lose or misplace important paper documents when handling them manually but with an automated invoice processing solution all documents can be stored electronically. The AP team will be able to retrieve invoices instantly meaning no more time will be wasted searching for invoices in filing cabinets or folders.

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Numbers and Numbers and Records and Books - must be trackable Referring to "invoice #9048" rather than "That invoice I sent you last month I think on a Tuesday" is much easier to track for both you and your client. Assign numbers to your invoices systematically consistently and chronologically. Some people number their invoices by year (for example 2009043 would be the 43rd invoice of 2009). You could also specify a code for the project. For example ABC06 would be the 6th invoice for the ABC project that youre currently working on. Having an invoice and project numbering system keeps everything in line.

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Although we know perfectly well what an invoice is its technical definition is "a document that reflects the delivery of a product or the provision of services along with the due date and the amount to be paid in consideration."

No PO number Invoices that arrive in AP without a PO number can be very problematic which can take the team a lot of man-hours to manually process them. AP may receive non-PO invoices when a supplier has provided products or services to the buyer without receiving a purchase order. Many different challenges can arise when processing non-PO invoices which may include difficulty identifying the purchaser and original authoriser - making the approval process lengthy and a higher risk for errors.

Furthermore these regulations state that electronic invoices can be transcribed on paper including the graphic marks certifying their authentication produced according to PDF 417 specifications as set forth in Resolution number 2/2003 of February 14th of 2003 by the General Board of the State Tax Administration Agency covering specific aspects related to telematic billing.

The decision was made to automate the invoice processing; to streamline the department and ultimately to be benchmarked as an exemplary AP process. The search began to find a solution that could meet their needs: integrate tightly with their ERP solution be sufficiently flexible to mirror their processes and be easy for the AP team to use. "We chose to go with our final supplier because we felt they took the time to really investigate our process work with us to design the most efficient system and were able to prove the seamless integration with our ERP system and had a very effective workflow solution."

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